SSA No-Match Letter

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Social Security Administration Resumes Sending No-Match Letters to U.S. Employers

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In March of 2019 the Social Security Administration (SSA) resumed sending “no-match” letters (formally known as Employer Correction Request Notices) to U.S. employers whose 2018 W-2 wage reports contained non-matching combinations of names and Social Security Numbers (SSNs). According to SHRM, about 575,000 such letters have been issued to employers so far this year. 

By way of background, a no-match letter is simply a notification from SSA to an employer that a certain number of wage reports prepared by an employer contained name and SSN combinations that do not match SSA records.  No-matches can arise from benign reasons, such as typos or hyphenated names.

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Reminders about Employer Responsibility regarding I-9s and SSA No-Match Letters

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It is a good idea for employers to revisit and remind themselves of some basic requirements for employee work authorization and employer responsibilities about once a year, to make sure that one is up to date on any new rules and fully remembering old ones. All individuals working in the United States must have legal authorization to do so and earned wages must be reported to the Internal Revenue Service for tax purposes and the Social Security Administration for potential benefit accrual.